وصف الوظيفة
:Task Sheets
- Review all company’s task sheets on daily basis and communicate the ones that are not update with the Administration/ Operation Manager
- Update own task sheet on daily basis
:Calendars
- Regularly update the Retail Life Cycle Calendar with dates related to important events of Cow Trading, display, marketing campaigns…
- Communicate with all departments on weekly basis to get all needed calendar updates
:Database
- Regularly update the company’s database (suppliers, corporate customers, business to business, maintenance workers…) in the Dropbox folder
- Communicate with all departments to get all the contacts that they are dealing with through their work
:Surveys
- Transform surveys done at stores into statistics by emptying the data into excel sheets
:Meetings
- Prepare all documents required for meetings
- Prepare meeting agendas in coordination with the team
- Book, prepare and organize the meeting room prior to any meeting
- Research and reserve venues for external meetings according to the agreed budget
- Take minutes of meeting
- Send minutes of meetings to all concerned parties within 1 working day of the meeting
:Forms and Templates
- Update and organize company forms and template library
- Make sure that all departments use these forms
- Have hard copies sent out to stores so that they can have direct access to them (loan request, leave form, petty cash request…)
:Special Projects
- Help out in special projects
- Follow up on project management sheets
:Announcements and Memos
- Write formal announcements and memos to be circulated within the company
:Presentations
- Work on power point presentations for the company (Training, proposals…)
:Office Supplies
- Handle the purchase of office supplies
- Monitor the inventory of office supplies
:Filing System
- Handle all hard copy and soft copy filing of all employees documents, leaves, formal requests…
- Update file maps of all Dropbox files and make sure that employees are regularly following these maps
- Create and regularly update the database of creative wraps and handmade ideas done at Cow
:Corporate Service
- Help in any artistic tasks needed in Cow Trading’s Corporate Service
:Events
- Help out in events when needed
- 4-9 سنوات خبرة
- مؤهل عالي
- اعمال ادارية
