فرص عمل admin assistant -مساعد إداري - القاهرة الجديدة - القاهرة
يوم كامل
- 4-9 سنوات خبرة
- مؤهل عالي
- اعمال ادارية
Task Sheets
Review all company’s task sheets on daily basis and communicate the ones that are not update with the Administration/ Operation Manager
Update own task sheet on daily basis
Calendars
Regularly update the Retail Life Cycle Calendar with dates related to important events of Cow Trading, display, marketing campaigns…
Communicate with all departments on weekly basis to get all needed calendar updates
Database
Regularly update the company’s database (suppliers, corporate customers, business to business, maintenance workers…) in the Dropbox folder
Communicate with all departments to get all the contacts that they are dealing with through their work
Surveys
Transform surveys done at stores into statistics by emptying the data into excel sheets
Meetings
Prepare all documents required for meetings
Prepare meeting agendas in coordination with the team
Book, prepare and organize the meeting room prior to any meeting
Research and reserve venues for external meetings according to the agreed budget
Take minutes of meeting
Send minutes of meetings to all concerned parties within 1 working day of the meeting
Forms and Templates
Update and organize company forms and template library
Make sure that all departments use these forms
Have hard copies sent out to stores so that they can have direct access to them (loan request, leave form, petty cash request…)
Special Projects
Help out in special projects
Follow up on project management sheets
Announcements and Memos
Write formal announcements and memos to be circulated within the company
Presentations
Work on power point presentations for the company (Training, proposals…)
Office Supplies
Handle the purchase of office supplies
Monitor the inventory of office supplies
Filing System
Handle all hard copy and soft copy filing of all employees documents, leaves, formal requests…
Update file maps of all Dropbox files and make sure that employees are regularly following these maps
Create and regularly update the database of creative wraps and handmade ideas done at Cow
Corporate Service:
Help in any artistic tasks needed in Cow Trading’s Corporate Service
Events :
Help out in events when needed
